Last updated September 2020
Got something going on? Discover how to boost awareness of your University-related events by posting them to the University's calendar. The University's calendar will feed your event information to the Extension website (and others) as well as to Nevada Today email blasts, so you can enter your information once and reach many.
The NetID (Network Identification) is a unique username that is automatically generated for all current students, faculty and staff of University of Nevada, Reno. You must activate your NetID when you first arrive at the University, and then reset the password at least once a year afterwards. Your NetID will typically be made up of your name. For example, John Smith will have a NetID like jsmith.
For questions about your NetID or to reset your password, visit the University's Office of Information Technology NetID website
Once you have logged into events.unr.edu with your NetID and password, you'll be able to add events to the calendar. To help events show up well in search engine results and social media posts and to entice people to click on, RSVP for, share and attend your events, fill in as much information about your event as you can.
What you enter here will be displayed as the event's name on the main listing and details pages. Once you enter the event's name, Localist may display a duplicates warning below the field. This will detail if there are any possible matching events, future or past, already in the system.
There are several ways you can enter a date: Oct 3, October 3, 10/3, "Next Friday," "Tomorrow," 10/3/18, etc. As you type the date, below the field will update accordingly.
Use "6 p.m.," etc. Events do not require these times, in case it is an all day event. But, if there is an end time then there must be a start time.
By default events are set to never repeat. Once you have entered a start date and times, you can use the repeating drop down to create a custom schedule. The options in the drop down will dynamically update to correspond to your start date. For example, "The 1st day" would say the "The 2nd day" if the start date was March 2nd and not March 1st. Custom schedule options include:
Repeating events include two layers:
As soon as you enter a valid start date, you will see the Summary updated to reflect the field data. Once you have completed all of the fields, confirm your schedule in the Summary.
Adding a second (or more) schedule to the confirmed dates and overwriting the confirmed dates are both done by changing the previous data in the Schedule fields. If you are navigating back to an already saved event then these fields will be cleared.
Once your schedule is entered, set one of the following options, then save:
As soon as you enter a valid start date, you will see the Add Above to Schedule button activated. Once you have confirmed your schedule in the Summary, then select the Add Above to Schedule button.
Once you have added dates to the schedule, they'll then be listed below in the Confirmed Dates section. From there you can delete or edit the times for individual instances.
If you select hybrid or virtual, fields will appear for dial-in instructions, stream URL and stream embed code. If you enter a stream URL, your event page will feature a call to action button that if clicked will go to the stream's webpage. If you enter stream embed code, viewers will be able to watch the stream on your event page.
You can either select to manually enter a place name + address (Use:option) or you can select a place page, which will automatically link it and pull in the saved address. Use: By selecting this option, you will not be connecting a place page and will instead be using a custom location. If Use is not displayed before the name then this means that what is listed is a place page and is available for connecting an event. If only text is entered in the field and a Use or Place Page option is not selected then Localist will save the text as is for the place name. If you select to use a custom option, such as Use: Washington Monument, then fields for Address and Directions will appear.
This is free text, so it can be words and/or numbers.
Enter the address where your event will be held.
Adding a hashtag helps the University, Extension, event attendees, etc. to talk about your event on social media in a way that you can track, measure, analyze and report. It also helps Localist to know which events it should promote as trending. When entered, Localist will monitor mentions of the hashtag on Twitter and take mentions into consideration in the trending algorithm. Do not include the hashtag symbol as it will automatically be added. Note: Only one hashtag can be used.
Any website can be entered. The best one to enter is your program webpage on the Extension website. If your program doesn't have a page, log into our College's Personnel Management System and add it. Instructions for this are available on Extension's Employee Resources webpage.
Brains process images faster than text. The easiest, fastest way to tell people what your event is about and why they should come is visually.
The Upload button allows you to add a photo to your event. Choose From Photo Library shows your recently used photos as well as the University's block N logo for use if you do not have a photo for your event. If you do not set an image for your event, the block N will be set by default. Try to include an image for every event you post. Join Extension's photo sharing group on Flickr to to find photos you can use and share your photos for others to use. Other places to find photos include in our College's Brand Toolkit and sites like Pixabay, Pexals, Unsplash or Morguefile. Be sure to double-check the photo's license before you use it.
Only use photos you have permission to use. Do not use photos stolen from the internet, including from social media or blogs. Do not use clipart.
This field is misnamed. It's not caption field like it says. It's an alternate text field. What you enter here won't show up on the event posting under the image the way a caption would. Instead, it will show up in the code of the image on the website. People who view your event using a screen reader will have what you enter in this field read to them by the screen reader. For tips on writing good alternate text, visit WebAIM's article on alternate text.
In general, alternate text should be unique, short and sweet, and accurate. It should provide an experience equivalent to seeing the image. This means it should present the same content and function of the image to the user. Skip the words "image of..." or "graphic of...". The code will tell the user it's an image; they don't need to be told twice!
Select all that apply from each Filter Family. The event type Filter Family includes:
Select all that apply from each Filter Family. This is how your event will show up on the website! No tags? No website!
Note: If your event is not open to the public, choose the tag "Not Open to the Public" in addition to any other relevant tag. This tag will keep the event off of the main Extension calendar, so folks don't randomly show up. But, it will let it appear on your program page, so folks who participate in or fund your program can get the info they need.
The department Filter Family includes:
Select all that apply from each Filter Family. The category Filter Family includes:
Select all that apply from each Filter Family. The pricing Filter Family includes:
Select all that apply from each Filter Family. The group Filter Family includes:
Enter any number with accompanying text, such as $50. If the event is free, leave this field blank or enter "free."
This can be any URL. If a price is entered for ticket cost, this button will say Buy Tickets. If there is no cost entered or the event is free, this button will say Register.
Andrews, A., 2018, How to add an event to the calendar, Extension | University of Nevada, Reno
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